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Privacy Policy

The Great Highnam Court Run is committed to protecting your personal information and respecting your privacy.

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Information we collect

When you register for the event, we may collect the following information:

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  • Full name

  • Email address

  • Phone number

  • Date of birth or age category

  • Gender (optional)

  • Address (optional)

  • Race category entered

  • Emergency contact name

  • Emergency contact phone number

  • Emergency contact relationship

  • Relevant medical information or health conditions

  • Dog details for Canicross participants (including dog name and breed)

 

This information is collected solely for the safe organisation and administration of the event.

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How we use your information

We use your information to:

  • Manage and administer your event entry

  • Communicate important race day information and updates

  • Ensure participant safety during the event

  • Contact emergency contacts if required

  • Send occasional updates about future events organised by Highnam Court Cricket Club or the Great Highnam Court Run

 

We do not sell, share or distribute your personal information to third parties.

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Marketing Communications

We may contact you after the event with information about future events or activities related to the Great Highnam Court Run or Highnam Court Cricket Club.

You can opt out of these communications at any time by emailing us and requesting removal from our mailing list.

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Photography & Videography

Photography and videography may take place during the event for:

  • Social media content

  • Marketing and promotional materials

  • Event publicity

  • Sharing event photographs with participants

 

During registration, participants are asked whether they consent to photography.

 

If you choose not to consent:

  • You will be provided with a lanyard or identifier on the day

  • Our photographers and volunteers will make every effort to avoid capturing you in photographs or videos

 

Please note that while reasonable efforts will be made, we cannot guarantee you will not appear incidentally in crowd or background imagery captured in public event spaces.

 

Data Storage

Your information is stored securely and is only accessible to individuals involved in organising and delivering the event.

 

Medical and emergency contact information will only be used if required on race day and will not be retained longer than necessary.

 

We retain participant names and email addresses so we can communicate information about future events unless you request removal.

 

Your Rights

You may request:

  • Access to the information we hold about you

  • Correction of inaccurate information

  • Removal of your information from our records

 

To make a request, please contact us using the details below.

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Contact

If you have any questions about this policy or would like your information removed from our records, please contact: info@highnamcourtrun.co.uk

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